13.99.99.R0.19 Graduation Checking

Effective: September 1, 2001

Revised: June 2003

1. The purpose of Graduation Checking is to facilitate the progress of undergraduate students toward completion of degree requirements by ensuring that those with 90 or more semester hours of credit will have a certified degree audit. This process should ensure that graduation issues are identified and resolved prior to the last semester of a student’s enrollment. Faculty advisors are responsible for ensuring that degree audits and plans for completion are aligned so that the student will graduate as planned.

2. At the beginning of each semester, the Registrar’s Office will send a degree audit to all undergraduate students who have, for the first time, completed 90 or more semester hours to alert them to the graduation checking process. Copies of the degree audits and certification lists will be sent to the respective departments. Students will be advised to contact their Faculty advisors for the purpose of reviewing the degree audit document and certifying its accuracy or completing a new degree audit to reflect all degree requirements. Department Heads will certify to the University Registrar prior to mid-semester that all audits have been completed.

3. Training will be provided by the University on the use of degree audits.

4. Faculty advisors for all undergraduate students will be identified in SIS. The academic deans are responsible for maintaining the advisor’s names in SIS.

References: New Procedure; revised June 2003; Procedure A13.26

Contact for Interpretation: University Registrar